Commercial Invoice Template
A commercial invoice records the goods sold, their value, and origin so customs officials can assess duties on an international shipment.
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How to fill in a commercial invoice
Complete your invoice in three short steps.
Open the invoice template
Open our commercial invoice template to start recording a shipment's details.
Fill in the invoice template
Enter the seller, buyer, goods, quantities, and value for the shipment.
Download the invoice template
Download the completed invoice as a document ready for customs review.
What is a commercial invoice?
A commercial invoice is a document a seller gives a buyer when goods cross an international border. It lists what was sold, how much of it, at what price, and where it came from, so customs authorities on both sides can calculate duties and confirm the shipment matches what was declared. Without one, a package can be delayed or held at the border until the paperwork is sorted out.
Key Takeaways
- A commercial invoice lists exported goods
- Buyer and seller details sit up top
- Customs uses it to assess duties
What does a commercial invoice look like?
The header carries the seller's and buyer's names, addresses, and an invoice number and date. Below that sits a table listing each item, its quantity, unit price, country of origin, and line total. A summary shows the total value, currency, and shipping or insurance charges, and a signature line at the bottom confirms the details are accurate.
What information must a commercial invoice include?
A fillable commercial invoice PDF lets you type values directly into the fields, keeping formatting locked and consistent, while a commercial invoice template Word document suits sellers who prefer to edit text and formatting by hand. Both formats cover the same required customs details, so you can choose whichever workflow fits your shipping process, whether that means quick digital entry or fully customizable manual editing before printing or exporting.
What formats are available for a commercial invoice?
A commercial invoice template Excel spreadsheet suits shippers who need to calculate totals automatically across many line items, saving time and reducing manual math errors on larger shipments. Meanwhile, a blank commercial invoice template gives you a clean starting point for a new shipment, letting you add your own branding, product details, and shipping terms from scratch without unnecessary preset fields getting in the way.
Why use a commercial invoice for shipping?
A commercial invoice for customs template includes the extra detail — harmonized codes, country of origin, and terms of sale — that a standard sales invoice skips. For smaller shipments, a simple commercial invoice template covers just the essentials. The format doesn't only apply to trade: a commercial cleaning invoice template uses the same basic layout for a completely different kind of business, and our library of templates covers both.
Frequently asked questions
