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Bill of Sale Templates

A bill of sale is a signed record of a sale between a buyer and seller, showing the item, the price, and the date ownership changed hands.

General Bill of Sale

Motorcycle Bill of Sale

Boat Bill of Sale

RV Bill of Sale

As Is Bill of Sale

Trailer Bill of Sale

Texas Vehicle Bill of Sale

Florida Vehicle Bill of Sale

Colorado Vehicle Bill of Sale

Georgia Vehicle Bill of Sale

Alabama Vehicle Bill of Sale

Iowa Vehicle Bill of Sale

Washington Vehicle Bill of Sale

Missouri Vehicle Bill of Sale

Oregon Vehicle Bill of Sale

Utah Vehicle Bill of Sale

Kansas Vehicle Bill of Sale

Oklahoma Vehicle Bill of Sale

Idaho Vehicle Bill of Sale

Arkansas Vehicle Bill of Sale

Jet Ski Bill of Sale

What is a bill of sale?

A bill of sale is a legal document that records the transfer of ownership between a buyer and seller. It names both parties, describes the item being sold — a vehicle, boat, or piece of personal property — and states the sale price and payment terms. Many states require a bill of sale template for vehicle registration, and making a bill of sale correctly protects both parties by proving the sale happened and on what terms it was made.

What should a bill of sale include?

Every bill of sale form, however specific, covers the same core details.

Element What it covers
Buyer and seller names Full legal names and current address for both buyer and seller.
Item description Details of the item being sold, including make, model, and VIN for a motor vehicle.
Sale price and terms The agreed purchase price and the payment terms for the sale.
Odometer disclosure Mileage reading for a vehicle bill of sale, where state law requires it.
As-is statement A clause noting the item is sold as-is, without warranty, unless stated otherwise.
Signatures and date Signature lines and a date confirming both parties agreed to the sale.

Who uses a bill of sale

Proof of sale

Buyers and sellers keep a signed receipt proving the item legally changed hands.

Digital bill of sale

Remote sales where buyer and seller fill in and sign a form without meeting.

Fillable bill of sale

Editable forms that let you type in details before printing or signing them.

Handwritten bill of sale

Simple, private sales where a printable bill of sale is written out by hand.

Vehicle sale by state

State-specific paperwork for registering a car, boat, or trailer after a sale.

How to make a bill of sale

Three quick steps turn a blank form into a signed record.

01

Open the template

Choose an editable bill of sale template that matches your vehicle or item sale.

02

Fill in the template

Add the buyer and seller details, item description, VIN, and agreed sale price.

03

Download the template

Save your completed bill of sale form as a printable PDF, ready to sign and share.

Frequently asked questions

Yes. A handwritten bill of sale is valid as long as it includes the buyer and seller names, a description of the item, the sale price, the date, and both signatures. Many people still prefer a printable bill of sale template for a cleaner, easier-to-read record, especially for higher-value items like vehicles.

A title shows who legally owns a vehicle, but it does not record the terms of a specific sale. Many states still require a bill of sale alongside the title for registration, since it documents the sale price, the date, and confirms the transfer between the named buyer and seller.

No. A title is proof of ownership issued by a state agency, while a bill of sale is a private record between buyer and seller describing the sale itself. The two documents work together: the title transfers ownership, and the bill of sale documents the sale's terms and price.

A properly completed and signed bill of sale is a legally binding record of the sale's terms, useful evidence if a dispute arises later. It is not the same as a full contract, but it does protect both parties by proving the item was sold, at what price, and on what date.

Many insurers will accept a legal bill of sale as proof of purchase to start coverage on a vehicle, especially before the title has transferred. Requirements vary by insurer and state, so it helps to also have the title or registration ready when applying for a policy.

A bill of sale does not expire; it stands as a permanent record of the sale it describes. Once signed, it remains valid indefinitely as proof that the transaction took place, though some states set a deadline for using it to complete vehicle registration.
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